Guides · Bills

Is my parts vendor charging my repair shop twice?

You get dozens of parts invoices a week. You can't check them all. Here's how Nolavi works through it, the same way a good mechanic works on a car: find the concern, the cause, the correction, then verify the fix.

1

The concern

Nate's parts bill felt high, but he had 300 invoices a month and no time to check them.

Nolavi alerts that a parts vendor double billed an auto repair shop and charged over the quoted price
Caught the day the invoices arrived.
2

The cause

Nolavi matched every invoice to a repair order. Summit Fluids billed the same order twice, Coastline charged $14 over the quoted price on 22 parts, and 3 invoices had no repair order at all.

Table of parts invoices that did not match repair orders including a double charge
Each problem, with the invoice number.
3

The correction

Nolavi drafted the dispute with the invoice numbers. Nate tapped send.

4

The verification

$186 came back from Summit and $308 from Coastline, and every invoice is now checked the day it arrives.

Results of checking every auto repair parts invoice: money recovered and all invoices checked
Every invoice, checked.

How we work. We make changes like this for shops all the time, using each shop's own data. The numbers shown are examples.

Auto repair shop bookkeeping, checked every day. Nolavi checks every bill and every day's deposits, so your books stay right without the late nights. See how it works

Questions

Quick answers.

How common are vendor billing mistakes?

More common than you'd think, especially double charges and prices higher than quoted.

How do I catch them without checking every invoice?

Match each invoice to the repair order automatically and only look at the ones that don't match.

Keep reading

See it for yourself.

Open the demo and find this kind of problem in a minute. Or book your 14 day free trial: it starts with a quick call, and we set it all up and fit it to your shop.

Try the live demo